Privacy Policy

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Donaghadee Coastal Rowing Club – Privacy Policy

Last updated: 01/12/2025

Donaghadee Coastal Rowing Club (“we”, “our”, “the Club”) is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website or interact with the Club.

1. Who We Are

Donaghadee Coastal Rowing Club Donaghadee, County Down, Northern Ireland 

Email: donaghadeesouthbriggscrcs@gmail.com 

Website: www.donaghadeecrc.uk

We are a volunteer‑run community sports club operating in accordance with UK GDPR and the Data Protection Act 2018.

2. What Information We Collect

We may collect the following types of personal data:

Information you provide directly

• Name
• Email address
• Phone number
• Emergency contact details (for members)
• Membership application information
• Messages sent through contact forms
• Event or training session sign‑ups

Information collected automatically

When you visit our website, we may collect:

• IP address
• Browser type
• Device information
• Pages visited
• Cookies (see Section 7)

This information helps us improve the website and understand how visitors use it.

3. How We Use Your Information

We use your data to:

• Process membership applications
• Communicate about rowing sessions, events, and club updates
• Respond to enquiries
• Manage safety, emergency contact, and safeguarding requirements
• Maintain internal records
• Improve our website and services
• Comply with legal obligations (e.g., insurance, safeguarding)

We do not sell or share your data with third‑party marketers.

4. Legal Basis for Processing

We process your personal data under the following legal bases:

• Consent — when you opt in to receive communications
• Contract — to manage your membership or event participation
• Legal obligation — safeguarding, insurance, accident reporting
• Legitimate interests — running and improving the Club

5. How We Store and Protect Your Data

We take reasonable steps to keep your data secure, including:

• Password‑protected systems
• Restricted access for committee members only
• Secure cloud storage (where applicable)
• Regular data reviews and deletion of outdated information

We retain personal data only for as long as necessary for club operations or legal requirements.

6. Sharing Your Information

We may share your data with:

• Rowing associations or governing bodies (for race entries or compliance)
• Insurance providers (if required for incidents)
• Emergency services (in case of an emergency)

We do not share your data with third parties for advertising or commercial purposes.

7. Cookies

Our website may use cookies to:

• Improve user experience
• Analyse website traffic
• Remember preferences

You can disable cookies in your browser settings if you prefer.

8. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Withdraw consent at any time
• Object to certain types of processing
• Request data portability

To exercise these rights, contact us at donaghadeesouthbriggscrcs@gmail.com.

9. Links to Other Websites

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Donaghadee Coastal Rowing Club 

Email: donaghadeesouthbriggscrcs@gmail.com 

Location: Donaghadee, County Down, Northern Ireland